2. What did planning look like?
Alejandra: Once I accepted the opportunity to serve as the WAF Student Representative, I began sharing information about the festival with students at the USF School of Architecture & Community Design and through the AIAS South Quad network, which connects architecture students across Florida. As AIAS USF Chapter President, I created an interest form to understand how many students were interested in volunteering and traveling to Miami for the event.
Our AIAS USF team also developed a flyer that summarized the information provided by the WAF team, including the responsibilities of student volunteers and the benefits of participating in the festival. Once the flyer was complete, we shared it with AIAS chapters across Florida to encourage students from other schools to participate.
After identifying how many students from the University of South Florida and Florida Southern College needed transportation, I worked with my school to help secure support for travel expenses, so students would not have to worry about driving individually. I then coordinated the travel logistics, including reserving a rental van, organizing departure and pickup times from the SACD building, and arranging shared housing in Miami so our group of students could stay together during the festival.
To further support student participation, I also asked our School Director to provide a letter of support, recognizing attendance at the World Architecture Festival as both an academic and professional learning opportunity. Since the festival took place during the academic semester, this letter helped students communicate with their professors and more easily request excused absences while participating in the event.
As the WAF Student Representative, I also worked with the WAF team to ensure that all volunteer shifts were filled and that students had the information they needed before arriving at the event. Since the festival team was managing a large international event, I helped answer questions from students and coordinate communication when needed. During the festival itself, I volunteered in multiple roles. I assisted with the main stage operations, helping maintain the setup during live lectures and Q&A sessions. I also volunteered in Crit Room 7, where I helped coordinate presentations in the Completed Buildings: Health category, ensuring that presentations ran smoothly and stayed on schedule.
Beyond volunteering, the event created meaningful opportunities for students to connect. I met in person for the first time a student from Eastern Florida State College, whom I had previously connected with online and encouraged to attend the festival. Our USF students also met students from Miami-Dade College, which led to new friendships and collaborations. In fact, some of the students we connected with at WAF later joined us at the 2026 AIA Florida Legislative Day, continuing the relationships that began during the Festival.